Visa and Housing Assistant Jobs | Zayed University Jobs in Abu Dhabi 2024

Visa and Housing Assistant Jobs | Zayed University Jobs in Abu Dhabi 2024

The Opportunity:

Human Resources Department seeks an incumbent for the position of Visa & Housing Assistant to support the Visa & Housing Specialist in all matters related to the visas and housing and maintains and updates employee Visa & Housing files; keeps filing up to date and notes any changes to employee status, passport/visa info in file and on the Human Capital database.

Deal effectively and efficiently with staff queries while offering the best possible customer service to all University employees.

The Responsibilities:

• Assists the Visa and Housing Specialist with processing all visa requests for the University, focusing on those for newly hired employees as well as visa cancellations for leavers.
• Prepares Immigration Medical documentation and accompanies employees and their dependents for medicals at Authorized Hospital.
• Prepares documentation for employee driving licenses, liquor permits, Etisalat connections, DEWA connection etc.
• Prepares letters, forms and other documents to government ministries and organizations, consulates, embassies, banks, police departments etc. when required
• Assists staff with problems dealing with government organizations when required
• Answers staff queries, advises them on University policies. Prepares No Objection certificates and Service Certificates when required.
• Maintains and updates employee Visa & Housing files; keeps filing up to date and notes any changes to employee status, passport/visa info in file and on a Human Capital’s database.
• Assists the Visa & Housing Specialist as directed in all related matters to housing such as the ADDC connections and disconnections.
• Assists the Visa & Housing Specialist with the Housing inspection and delivering cheque to landlords.
• Assists in the processing of annual accommodation rental payments as directed.
• Keeps track of all government policy changes in visa processing, and briefs employees and the HC team on these changes.

• Translates and produces bi-lingual correspondence for the Manager, runs reports, and assists with special projects when required.

• Assists in the day to day work of HC Services

Project

• Participates in special project work as required.

Any other delegated tasks by the HC Manager in Abu Dhabi

The Requirements:

• Should possess a minimum of 0-1-year administrative experience and a Diploma from an accredited institution or an equivalent combination of education, training and experience.

Other essential requirements:

• Strong IT skills – MS Office Suite is required
• Ability to prepare written documentation
• Fluency in English, Arabic an asset.

Desired or preferred requirements

• Experience with an HRMS system an asset
• Experience working in a Human Capital department.
• Experience working in a front-line customer service environment.
• Experience working in an academic environment.

The Benefits:

The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, a furniture allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.