Executive Assistant Jobs | ALHAMI HASNA TRADING LLC JOBS

Executive Assistant Jobs | ALHAMI HASNA TRADING LLC JOBS

Job Description:

Job Summary:

The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient operations. The role requires a proactive and detail-oriented professional who can handle a wide range of administrative and executive support tasks. The Executive Assistant will act as a liaison between the executives and internal/external stakeholders, manage schedules, coordinate meetings, and handle confidential information with discretion.

Key Responsibilities:

Administrative Support:

• Manage and maintain executives’ schedules, including appointments, meetings, and demo sessions.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Handle incoming and outgoing communications on behalf of the executives.
• Organize and maintain files and records, both electronic and physical.

Meeting and Demo Sessions Coordination:

• Schedule, coordinate, and prepare for meetings and demo sessions, including agendas, minutes, and follow-ups.
• Assist in the preparation of materials for demo sessions, executive meetings, and other key events.

Communication and Liaison:

• Act as a point of contact between the executives and internal/external stakeholders and keep update the company CRM system.
• Manage the assigned email inbox and prioritize communications.
• Ensure timely and accurate communication of information to and from the executives.

Marketing Support:

• Assist with special marketing routines as assigned by the manager.
• Conduct research, compile data, and prepare reports for consideration and presentation.
• Coordinate and manage events, conferences, and other corporate functions.

Office Management:

• Oversee office supplies and equipment inventory, ensuring availability and functionality.
• Assist with onboarding of new employees and coordinate office events.
• Provide general support to visitors and ensure a welcoming environment.