Backoffice Supervisor Jobs | DPL Group Jobs

Backoffice Supervisor Jobs | DPL Group Jobs

Job Description

Job Summary & Purpose

To carry out back office operation duties in relation to accounting such as accounts payables and purchases,

employee leave salaries; and Logistics such as delivery schedule on journal, posting deliveries and other. In

addition to generating financial data reports on the company performance to enable management to take

informed decisions an0064 help the company achieve its financial and business objectives.

Reports Required

•  Reconciliation of Bank Monthly Report
•  Monthly Taxation Report
•  Purchasing Report
• Selling Report
• Expenses Report
• Vendors Report
•  P & L
•  Balance Sheet
•  Collection Report
•  Petty-Cash report
•  Inventory Report
•  Outsource cost for cars and containers
•  Outsource service suppliers’ evaluation
• Overtime paid & forecast (for approval)
•  NAV revisions report (SRO/SCO/WSH/Transit codes/Delivery journal)

Responsibilities

PROCUREMENT

•  Schedule, follow up and execute invoices and payments of all purchases, direct and indirect
• (freight, import cost, shipping, Clearance etc.)
•  Reconciliation report on accounts with all suppliers and all vendors and maintain a good
• relationship with them.
•  Prepare ledgers, statements, and accounts to identify errors & Report to General Manager.
•  Settle end of year budget & financial settlements (prepaid, accrued, depreciation…etc.)

SALES CYCLE

• Check that all items are reserved properly in Sales Order (Ledger, Transfer, PO)
• Check Sales Order reserved on PO have a minimum payment of 50%
•  Execute on System Approved Discounts
• Post all accessories delivered from showroom if they’re delivered & not posted.
• Issue the Sales Orders after proper review of accessories
•  Daily checking of the Delivery Journal Batch, controlling and posting the transactions

HR Accounting

• Prepare, Review and audit salaries, financials requests, employees’ payments, and maintain
• a sharp review of overtime requests, that must be approved by general manager.
•  Employees ledger validation and reconciliation with HR reports

WAREHOUSING

• Participate and check the stock Inventory and reconciliation report
• Review any Damage report presented by Warehouse supervisor, approve With General
• manager and execute it.

LOGISTICS

• .Direct and control staff in delivery to ensure that they carry out their responsibilities
• effectively and provide a high-quality service, and ensure staff are meeting our hygiene
• standards and are appropriately trained and motivated
• Checks the transfers on System and sends a request to warehouse to prepare the orders
• Assign the work orders for the relative drivers, update delivery status on schedule and post
• orders on BC and CRM and Report customers’ status delivered, cancelled or postponed.
•  In case of overload in Delivery schedule, set schedule with Outsource drivers, who must be
• an approved Logistics service suppliers by Company’s general manager. They must be
• evaluated twice a year and evaluation to be recorded.
•  Undo Shipment of returned products, and delivering them to warehouse that must be signing
• Delivery note, in case customer cancelled or postponed
•  Report monthly total customers’ status delivered, cancelled, or postponed and total PSI and
• SRO per brand and branch and revise with accounting manager

GENERAL ACCOUNTING

•  Undertake routine administrative support, such as opening a post, Filing….
•  Monitor the NAV and Keep close on all transactions on daily basis and report to general
• manager in case of discrepancy
•  Cooperate with the external auditors to finalize their work efficiently
•  Post all payments on bank and ensure payments are done on time
•  Prepare on monthly basis all government, taxation (in cooperation with external auditors)
• & accounting reports and deliver them to the General manager
• .Reconcile and Monitor bank accounts & pending transactions and directly follow up with
• bank to ensure a smooth cash flow by maintaining a good relation and highlight any cash
• flow problem so that any necessary remedial action can be taken
•  Follow up on late collections and bad debts and report to general manager on payment
• delays
• Carry out any statistical analysis and produce reports as required by management
•  Prepare and report monthly general accounts for cost center activities to ensure that
• financial targets are met and to assess the need for any remedial action
• .Maintain control over the accounting system to ensure that accounts are effectively managed
• and following the International Accounting Standards
•  Analyze and control all operating expenses and decrease discrepancies
•  Deliver an accurate operating P&L account and balance sheet and analyze them to meet
• regulatory and business requirements on monthly basis.
•  Coordinate with the legal department in case of bad debts availability
•  Upload in shared folder pictures of customers’ projects delivered including date per branch
• per customer
• Prepare contracts for forklifts, outsource companies, and online charges
• Makes sure on daily basis that staff activities are processed on CRM
•  Regularly review with General manager, any request or change to be implemented in work
• process or procedures.